Statement of Compliance with the QCA Corporate Governance Code
At Concurrent Technologies Plc we are strongly committed to upholding the values of good corporate governance and in our accountability to all of our stakeholders including shareholders, staff, suppliers and customers. The Board understands that good corporate governance is a important factor in creating a sustainable and efficient business while mitigating risks; this is therefore a key responsibility of the Board in ensuring that we maintain long-term benefit for all stakeholders.
Changes to AIM Rules in March 2018 require that all companies listed on AIM need to apply a recognised corporate code by 28 September 2018. Concurrent Technologies Plc (the “Company” or the “Group”) has chosen to implement the QCA Corporate Governance Code (“QCA”) issued in 2018 – the “Code”. The Code is based on ten broad principles and a corresponding set of disclosures. The principles state what the QCA considers to be appropriate arrangements for growing companies and ask them to provide an explanation about how they are meeting each principle through various disclosures.
The Board considers that it does not depart from any of the principles of the QCA and our statement of compliance sets out how we comply. This will be reviewed annually in line with the requirements of the Code.
My role as Chairman of the Board remains separate to, and independent of, that of the Chief Executive (Managing Director) and we both have clearly defined responsibilities. Details of the responsibilities of all Directors along with matters reserved for the Board and terms of reference for the committees of the Board can be found on the Company’s website.
We continue to review our approach to governance and how the views of stakeholders are represented in our oversight of the business. To that end, I continue to meet with shareholders as necessary. Feedback on both operational and governance matters from those meetings continues to form part of the Board’s agenda.
Principle 1: Establish a strategy and business model which promote long term value for shareholders.
The Group designs, manufactures, sells and supports high-end embedded computer products for use in a wide range of high performance, long life cycle applications within the defence, telecommunications, security, telemetry, scientific and aerospace markets, including applications within extremely harsh environments. The computer products feature Intel® processors, including Intel® Core™ processors, Intel® Xeon® and Intel® Atom™ processors. The products are designed to be compliant with industry specifications and support many of today’s leading embedded operating systems. The products are sold world-wide.
The Strategic Report section of our annual Report and Accounts for the year to 31st December 2017 (see Annual Reports) explains the Group’s business model and strategy, including the key risks in execution and how we address those risks.
Our business model is designed to promote long-term profitable growth and cash generation. Our progressive dividend policy and total shareholder return over the last five years are also indicators of long-term value for our shareholders.
The Group’s growth strategy incorporates organic growth and market share gains together with expansion through acquisitions.
We also believe that remaining on AIM is of long-term value to our shareholders as it offers a combination of access to capital markets, flexibility to make acquisitions, incentives and rewards to Executive Directors and employees through share option schemes, and a regulatory environment appropriate to the size of the Company.
Principle 2: Seek to understand and meet shareholder needs and expectations.
The Company places a great deal of importance on communication with all shareholders. The Company engages with its shareholders through meetings, informal communications and via stock exchange announcements. Both the Chairman and the Chief Executive Officer (CEO) meet formally with institutional shareholders, usually after the interim and full year results announcements, presenting Company results, articulating strategy and updating shareholders on progress. These meetings also discuss matters pertaining to business performance and governance and are used to receive shareholder feedback on any issues or concerns. The feedback that has been received from shareholders has not required any changes to the Company’s strategy and business model.
Trading and other statements are made via the London Stock Exchange during the year. The Company holds its Annual General Meeting (AGM), at which all shareholders can attend and speak with any member of the Board. The CEO provides a business update at the AGM. At this update, shareholders are encouraged to give their views and ask questions.
Shareholders also communicate with the Company by completing an online form, emails and by telephone; we respond to their specific questions and inputs as required. Contact information is available at contact us on our website. Company contact details are also included in all announcements and these announcements are available on the Company website at Announcements.
Principle 3: Take into account wider stakeholder and social responsibilities and their implications for long-term success.
Stakeholders other than shareholders include our employees, customers, suppliers and advisors. These are all key to our short-term and long-term success. More details are provided in the following sections about these key resources and relationships:
We are not a capital-intensive business but depend upon the skills, capabilities and flexibility of our employees, and our business model depends upon us being agile and responsive.
The ability for the Group to continue to deliver the high-quality goods and services to its customer base is heavily reliant on the staff we employ. To this end, the Group understands the importance of hiring and retaining a highly skilled workforce and keeping employee satisfaction high through several initiatives. A few examples of these initiatives are:
• competitive remuneration package
• health benefits
• paid annual leave
• a defined contribution pension scheme
• share options scheme
• long-service awards
The Company has a Public Interest Disclosure Policy in place to facilitate “whistle-blowing” by employees which protects employees who report wrongdoing within the workplace. This includes the disclosure of information that relates to danger, fraud or other unethical conduct in the workplace. The aim of this Policy to ensure that as far as possible our employees can communicate wrongdoing at work which they believe has occurred or is likely to occur.
We are committed to continually striving to improve the quality of service we deliver to our customers. As a specialist high-technology engineering company, we add value by developing and maintaining in depth understanding of our customers’ needs. In most instances long-term relationships are an important part of our culture to establish and maintain relationships of trust.
The Company has a system of monitoring customer comments to assess our performance in satisfying their requirements. Customer feedback informs our decisions on the product portfolio. In addition, we regularly meet our key customers to identify their future requirements and to put to them our ideas on future products that would provide them, and us, with improved Returns on Investment (RoI). This has enabled us to develop the world-leading engineering products we now have, and to put in place longer-term engineering plans.
Given the nature of our supply chain, we must keep in regular contact with key suppliers. This is to allow the Group to be actively connected to our main suppliers’ high technology trends and to ensure continued component delivery to our elevated standards of quality. Supplier relationships are managed across many levels of the Group with regular communication on both strategic matters and day-to-day engagement. The Group prides itself on the longevity of many of these relationships and the key position it holds in the commercial operation of its suppliers.
The Board maintains a regular dialogue with the Company’s:
• Nominated Advisor
• Stock Brokers
• Financial Advisors
These dialogues help ensure compliance with the AIM Rules, governance requirements and other rules and regulations.
As a publicly listed company, we must provide transparent and easy-to-understand information to ensure that all shareholders understand the Company they are invested in. We are mandated to adhere to regulatory requirements and this includes:
• Regulatory News Releases on key events
• Maintaining an up-to-date website
• Annual reports and accounts posted to all shareholders
Maintaining close relations with investors by meetings and other general communications
As noted above in Principle 2, regular feedback is obtained from shareholders.
On the legislative side we ensure that we meet relevant regulatory requirements. Given the nature of our products we have in place procedures to ensure that we are RoHS (Restriction of Hazardous Substances), COSHH (Control of Substances Hazardous to Health), DSEAAR (Dangerous Substances and Explosive Atmospheres Regulations) and GDPR (General Data Protection Regulation) compliant. In addition, the Company has a policy to maintain a “Conflict Free Material” supply chain, (as outlined in the USA’s Dodd-Frank Act 2010). Data provided by our supply chain is reviewed to ensure, as much as is reasonably practicable, that our products do not contain conflict materials from conflict regions. We buy components either direct from the manufacturer or through manufacturers’ authorised distributors or recognised sourcing agents.
The Group cooperates openly and fully with Government authorities and agencies. All recommendations of such authorities and agencies are implemented as soon as reasonably possible.
Principle 4: Embed effective risk management, considering both opportunities and threats, throughout the organisation.
The Board has ultimate responsibility for the Group’s system of internal controls and for reviewing its effectiveness. However, any such system of internal control can only provide reasonable, but not absolute, assurance against material misstatement or loss. The Board considers that the internal controls, which include various policies and ISO 9001 quality systems, that are in place are appropriate for the size, complexity and risk profile of the Group.
The Audit Committee, on behalf of the Board, reviews the risk environment faced by the Group on a regular basis and how the Group manages and mitigates these risks. The Board has effective risk management embedded throughout the organisation which includes approval limits, internal policies, codes of conduct, health and safety and IT controls.
The Board receives an assessment of risks from the Executive Directors. This assessment is reviewed at Board meetings. In addition, the Audit Committee also considers the quality and effectiveness of the Group’s risk management procedures.
A comprehensive budgeting process is completed once a year and is reviewed and approved by the Board. The Group’s results, as compared against budget are reported to the Board monthly and discussed in detail at each meeting of the Board. The Group uses a system which includes strategic planning, annual budgets, monthly reviews, KPI (Key Performance Indictors) reporting and forecast updates. Areas covered by this system include revenue, profit, working capital, capital investment and quality.
On the recommendation of the Audit Committee, the Board has determined that an internal audit function is not required due to the small size of the Company’s administrative function and the high level of Director review and authorisation of transactions. The Board will keep this matter under review as the Group develops.
The principal elements of the Group’s internal control system include:
• close management of the day-to-day activities of the Group by the Executive Directors
• an organisational structure with defined levels of responsibility, which promotes entrepreneurial decision-making and rapid implementation while minimising risks
• a comprehensive annual budgeting process producing a detailed Group profit and loss account and associated balance sheet, which is approved by the Board
• detailed monthly reporting of performance against budget
• central control over key areas such as capital expenditure authorisation and banking facilities
• extensive ISO 9001 quality system
The Board is not aware of any significant failings or weaknesses in the system of internal control.
Principle 5: Maintain the Board as a well-functioning, balanced team led by the Chair.
The Board is highly experienced in the markets it addresses. Through the operation of the Board and the subsidiaries’ Managing Director and/or President, the Board can monitor the business and respond in a timely manner to issues and opportunities as and when they arise.
The Board considers that Michael Collins (Chairman) and Clive Thomson are both independent and the Board has considered the length of service on the Board, and have determined that in terms of interest, perspective and judgement both remain independent.
The Board is comprised of two independent non-Executive Directors (including the Chairman) and three Executive Directors. The non-Executive Directors have service agreements with three months’ notice either side and are required to be available to attend Board meetings and to deal with both regular and ad hoc matters. Performance related remuneration is not payable to the non-Executive Directors. All non-Executive Directors have confirmed and demonstrated that they have adequate time available to meet the requirements of the role and they have no conflicts of interest.
Executive Directors work full time in the business and have no other outside business commitments. Executive Directors hold service contracts with a twelve-month notice period.
All Directors retire and submit themselves for re-election at the Company’s Annual General Meeting on a rotating basis and no Director can hold office for more than three years without being re-elected.
The Board is satisfied that it has a suitable balance between independence and knowledge of the business to allow it to discharge its duties and responsibilities effectively.
The 2017 Report and Accounts details attendance at the Board meetings and the various Committees by Directors and these are available at Annual Reports. They also detail the key experience of each Director. Between them, the Directors have substantial experience in all aspects of the business: engineering, sales, marketing, support, manufacturing, production, finance and city relations.
Principle 6: Ensure that between them the Directors have necessary up-to-date experience, skills and capabilities.
Each Board member brings a different mix of capabilities, which blend well into a successful and effective team. The Board is satisfied that, between the Directors, it has an effective balance of skills and experience. For example, specialist embedded computing technology and broad experience in sales, operations, international expansion, finance, legal, information technology and capital markets. Board members maintain their skillsets through practice in day-to-day roles, enhanced with attending specific training where required.
All Directors are able to take independent professional advice in the furtherance of their duties, if necessary, at the Company’s expense. In addition, the Directors have direct access to the advice and services of the Company Secretary.
Board composition is kept under review and the Board is committed to ensuring diversity of skills, experience and gender balance.
The Directors receive updates from the Company Secretary and also from various external advisers (including the Auditor, NOMAD and legal advisors) on a number of corporate governance, accountancy and regulatory issues.
Principle 7: Evaluate Board performance based on clear and relevant objectives, seeking continuous improvement.
The ultimate measure of the effectiveness of the Board is the Company’s progress against the long-term strategy and aims of the business. This progress is reviewed in Board meetings. The review takes into consideration various criteria such as the effectiveness of the composition of the Board, the Board’s approach to its work, its culture and dynamics, its structure and processes, its accessibility to information, its success in achieving its goals and the need for succession planning.
The Board is small and focused on implementing the Company’s strategy. However, given the size and nature of the Company, the Board does not consider it appropriate to have a formal performance evaluation procedure in place, as described and recommended in the Code. However, assessment is done on an ongoing and ad-hoc basis. Assessments of all members of the Board are ongoing to ensure that:
• they are committed to the progress and long-term success of the Group
• their contribution is meaningful and effective
• they are progressing within their role
• high standards of ethics and compliance within the regulatory framework
• if relevant, they maintain their independence
The above is a non-exhaustive list.
Succession planning is a matter considered by the whole Board from their various points of view (risk, experience, incentivisation etc.). Primary responsibility for developing a succession planning policy currently rests with the Board but most of the responsibility will migrate to the Nominations Committee which will be formed later this year.
Succession planning processes are under review. Where possible, the Group seeks to promote staff internally but where internal promotion is not possible, the Group uses external advisors to seek appropriately qualified candidates.
Principle 8: Promote a corporate culture that is based on ethical values and behaviours.
The Board is committed to promoting a strong ethical and values driven culture throughout the Group. These values are summarised as follows:
• giving our best
• empathy and respect
• cooperation and engagement
• continuous improvement
• open communication
We understand that people need to enjoy what they do, and so we recognise those who demonstrate our values both informally and through recognition schemes.
We see a company as a social unit with an economic output and the success of our social unit depends on the values of honesty, trust, loyalty and working together, with a healthy balance of competition and cooperation, just as in any other unit of society. We try to run our businesses this way.
The Board takes a forward-looking, proactive approach to culture within the Group in order to achieve a level of discipline that aids the management and oversight of risk of the business. There are several values that are important to the Group including:
• promoting a culture of respect and tolerance: team members work well together across a broad range of projects; being a team player, honesty and straightforwardness in the office and among employees are values that are highly regarded
• importance of the customer: the Company recognises that the business would fail without the loyalty of our customers. Overall customer satisfaction is monitored through customer satisfaction surveys, so we are able to note areas of strength and improve areas of weakness
• innovation: there is a very strong research and development theme in the Group in order to continue to develop new products and technologies for our customers
The Group has various other ethical policy and procedures, and these include:
Anti-bribery and Corruption Policy
The Group is committed to the prevention, deterrence and detection of fraud, bribery and all other corrupt business practices and so has an Anti-Bribery and Corruption Policy. It is the policy of the Group to conduct all of its business activities with honesty, integrity, and the highest possible ethical standards. This Policy is reviewed regularly and was last updated in March 2018.
The Group has a Network/Computer Security Policy which covers physical and cyber security of its assets, employees and information. The Group’s Security Policy is frequently reviewed, taking account of best practice and requirements in government and industry, and was last updated in March 2016. The Company is Cyber Essential certified which demonstrates that the Company has methods in place to provide protection against a wide variety of the most common cyber-attacks. Cyber Essential is backed by the UK Government’s National Cyber Security Centre.
The Group has undertaken a full review of its requirements under the General Data Protection Regulation (GDPR), implementing appropriate policies and procedures to ensure compliance.
Group-Wide Dealing Policy
The Group has a Group-Wide Dealing Policy which imposes restrictions on transactions in the Company’s securities beyond those imposed by law. Its purpose is to ensure that Directors, employees and other restricted persons do not abuse, and do not place themselves under suspicion of abusing, inside information that they may be thought to have, especially in periods leading up to an announcement of the Company’s results.
The Company and its two subsidiaries have Disaster Recovery Plans in place.
Principle 9: Maintain governance structures and processes that are fit for purpose and support good decision making by the Board.
The Board typically meets at least six times per annum. There were six meetings in 2017, each one attended by all Board directors. Further meetings are held by telephone as necessary. The Company Secretary also attends, and full minutes are taken. For these meetings reports are produced in relation to finance, sales, marketing, engineering and operations.
A formal Board programme is agreed before the start of each financial year. This is structured, as far as possible, to align with the Group’s annual financial programme.
A business update is made available to all Board members in advance of scheduled meetings, covering both operational and strategic matters.
The Board is responsible for the long-term performance of the Group. Specific matters are reserved for the Board and these include: Group strategy, corporate and capital structures, approval of key financial matters (annual and interim results, budgets, dividend policy) and Board membership and remuneration.
The Board is supported by the Audit and Remuneration Committees. A Nomination Committee will be established this year. The membership and main roles of each Committee are included in the Annual Reports and the Company’s website. Each Committee has access to the resources, information and advice that it deems necessary, at the Group’s expense, to enable the Committee to discharge its duties.
The Board has established the following Committees with formally designated rules and responsibilities. Each Committee has a majority of non-Executives Directors. The Committees are:
The function of this Committee is to review and recommend compensation strategies in order to recruit and retain Executive Board members of a sufficient calibre to deliver the Group’s business plan. Members are Michael Collins (Chairman) and Clive Thomson, both of whom are independent non-Executive Directors. The Terms of Reference for this Committee can be seen at: Remuneration Committee’s Terms of Reference.
The function of this Committee is to review the audited financial statements and the report of the Group appointed auditors, and to oversee the procedures relating to risk reduction. They oversee the effectiveness of resultant corrective and/or preventative measures. Members are Michael Collins (Chairman) and Clive Thomson, both of whom are independent non-Executive Directors. The Terms of Reference for this Committee can be seen at: Audit Committee’s Terms of Reference.
This Committee’s remit is to meet as necessary to consider appointments to the Board of Directors and to co-ordinate succession planning. The Terms of Reference for this Committee can be seen at: Nominations Committee’s Terms of Reference.
The roles of the Chairman, CEO and Company Secretary are as follows:
The Chairman has overall responsibility for corporate governance and promoting high standards throughout the Group. Leading and chairing the Board is another key responsibility by ensuring that the Committees are properly structured, quorate and have the appropriate information and resources with which to perform their functions. The Chairman is instrumental in developing strategy and setting objectives for the Group and overseeing communication between the Group and its shareholders.
Chief Executive Officer
The CEO provides leadership and management to the Group. The CEO pushes the development of objectives, strategies and performance standards whilst also overseeing and managing key risks that may be present and also keeps the Board updated on employee and other key stakeholders on relevant matters. Investor relations are another key role to ensure that communications with the Group’s existing shareholders and financial institutions is maintained.
The Company Secretary is responsible for providing a clear and timely information flow to the Board and its Committees and supports the Board on matters of corporate governance and risk. This role is fulfilled by Cargil Management Services Ltd. The Company Secretary is responsible for ensuring that Board procedures are followed, and applicable rules and regulations are complied with. In addition they can act as a link between the Company and shareholders on matters of governance and investor relations ensuring that the Board is kept informed of their opinions.
The Board is committed to a improvement in its governance approach and aims to enhance and develop compliance with best practice as appropriate for the size of the Company.
Principle 10: Communicate how the Company is governed and is performing by maintaining a dialogue with shareholders and other relevant stakeholders.
The Group communicates with shareholders through the Annual Report and Accounts, Interim Accounts, the AGM and one-to-one meetings with certain existing or potential new shareholders. Reports from both the Audit and Remuneration Committees are set out within the Annual Report and Accounts which can be viewed at Annual Reports.
The results of the voting at AGMs can be seen on the Company’s website at AGM Voting Results. All the resolutions proposed at the last AGM passed. Only Resolution 3 had 29% (the Code considers 20% to be significant) of the received votes against it.
The Company’s website includes historic annual accounts and AGM notices for the last five years – see Annual Reports.
In formally adopting the Code as its governance framework, the Board has reviewed all aspects of compliance and has acted to improve disclosures on its website.
All trademarks, registered trademarks and trade names used in this statement are the property of their respective owners.
The above information is provided for the purpose of Rule 26 of the “AIM Rules for Companies”.
Last Updated: 31 October 2018